The "Created - Updating" stage in the contract management process marks a pivotal point where the initial contract has been generated and is undergoing necessary updates or modifications. This stage is characterized by a proactive approach to ensure that the contract aligns with evolving client needs based on last year's work, rising costs of services, or any changes in the scope of the landscape itself.
1. Initial Creating: Like taking a blank paper and printing the ink to it. Within the system we need to generate the initial Contracts for each client. This process involves working off the list of Properties that had contracts from the previous year and using the provided link to generate a new contract page. Once page has been pulled up the current owner needs confirmed and the page saved.
2. Initial Contract Drafting: This journey begins after the creation of the initial contract. The remainder of the document outlines the foundational services that we provide. It encompasses crucial elements such as the scope of services, pricing, and estimating man hours spent in previous years.
3. Proactive Review and Analysis: As the contract progresses into the "Updating" stage, a proactive review and analysis are initiated. This step involves scrutinizing the contract to identify areas that may require updates or modifications. This may involve coordinating with relevant teammates to ensure for profitable outcome prior to sending or publishing the contract to the client.
Once these steps have been accomplished we can change the status of the contract to "Ready to Send"